- Students and alumni have the right to inspect and review their academic files. They may request this in writing to the file custodian and indicate the file they wish to review. The file custodian will make the necessary arrangements so that the student or alumni may review the files within a period of time no greater than 45 days from the date in which the student or alumni presented the written request. If the person receiving the request from the student or alumni does not have the file, this person will indicated the correct place for the request to be presented.
- Students and alumni have the right to request that incorrect information contained in their academic files be corrected, Interested students or alumni must present a written request to the University official in charge of the file, indicate the part of the file to be corrected and explain the mistake. If the University decides not to correct the file, the student or alumni will be notified of this decision in writing and the person will be informed of the right to request an informal hearing.
- Students or alumni have the right to prevent the university from disclosing personal information found in the academic files, except in those cases where FERPA authorizes this, these cases are:
- Disclosure of information to Institution officials. Institutional official are taken to mean administrative or teaching employees, persons contacted by the University, members of the Board of Trustees and student members of special committees.
- Disclosure of Directory information. The University has designated the following data as Directory information: student or alumni name, address, major and year of study.
- Information to other universities. The University will release student or alumni information to those universities to which they request admission.
- Exceptional circumstances. The University will disclose student or alumni information if they are economically dependence upon their parents. The University assumes undergraduate students and alumni are economically dependent upon their parents; therefore, in some cases it may disclose information without the consent of the student or alumni to parents that request it. Undergraduate students or alumni who are not economically dependent upon their parents must present this evident to the Office of the Registrar to prevent information from being released to their parents. Information on graduate students or alumni will not be given to parents without their consent.
- Emergency cases. These are cases in which the health or security of a student, alumni or other person is in danger.
- Immigration and Naturalization Service. The University is required to give information to Immigration Service regarding certain foreign students or alumni.
Department of Federal Education
Family Policy Compliance Officer
400 Maryland Avenue SW
Washington, D.C. 20202-4605