University Policy Regarding Students and Alumni Directory
The University, in compliance with federal law "Family
Educational Rights and Privacy Act (FERPA), provides students and alumni
access to their academic files, the right to request that the information
contained in those files be amended and certain control over the disclosure
of academic information.
- Students and alumni have the right to inspect and
review their academic files. They may request this in writing
to the file custodian and indicate the file they wish to review. The
file custodian will make the necessary arrangements so that the student
or alumni may review the files within a period of time no greater than
45 days from the date in which the student or alumni presented the
written request. If the person receiving the request from the
student or alumni does not have the file, this person will indicated
the correct place for the request to be presented.
- Students and alumni have the right to request that
incorrect information contained in their academic files be corrected, Interested
students or alumni must present a written request to the University
official in charge of the file, indicate the part of the file to be
corrected and explain the mistake. If the University decides
not to correct the file, the student or alumni will be notified of
this decision in writing and the person will be informed of the right
to request an informal hearing.
- Students or alumni have the right to prevent the
university from disclosing personal information found in the academic
files, except in those cases where FERPA authorizes this, these cases
are:
-
- Disclosure of information to Institution officials. Institutional
official are taken to mean administrative or teaching employees,
persons contacted by the University, members of the Board of Trustees
and student members of special committees.
- Disclosure of Directory information. The
University has designated the following data as Directory information: student
or alumni name, address, major and year of study.
Students and alumni have the right to prevent the University from disclosing
Directory information to their parties. The disclosure to third
parties includes the release of information to the Armed Forces. If
students or alumni wish to prevent their information from being disclosed
to the United States Armed Forces, it is necessary that they express
their desire that no information be disclosed to third parties.
To prevent information from being disclosed to third
parties, it is necessary that students or alumni submit their request
to this effect, in writing, to the Office of the Registrar of their academic
unit. In order for the request to be effective for the academic
year, it is important that students submit the request in or on September
1st of that year.
- Information to other universities. The University
will release student or alumni information to those universities to
which they request admission.
- Exceptional circumstances. The University
will disclose student or alumni information if they are economically
dependence upon their parents. The University assumes undergraduate
students and alumni are economically dependent upon their parents;
therefore, in some cases it may disclose information without the consent
of the student or alumni to parents that request it. Undergraduate
students or alumni who are not economically dependent upon their parents
must present this evident to the Office of the Registrar to prevent
information from being released to their parents. Information
on graduate students or alumni will not be given to parents without their
consent.
- Emergency cases. These are cases in which
the health or security of a student, alumni or other person is in danger.
- Immigration and Naturalization Service. The
University is required to give information to Immigration Service regarding
certain foreign students or alumni.
If students or alumni understand that the University
has not complied with these obligations, they have the right to file
a claim to:
Department of Federal Education
Family Policy Compliance
Officer
400 Maryland Avenue SW
Washington,
D.C. 20202-4605
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